A virtual data room (VDR) is an online platform that is secure and lets users share sensitive business documents without index having to travel to an offsite location. VDRs have replaced traditional physical data rooms as well as other document management solutions by eliminating the need for printing or scanning documents. Individuals can now review documents quickly and efficiently from any location in the world.

When selecting a secure data room provider, you should look for an option that has the ability to grant granular permissions to documents and security features to limit access to folders and documents. These features help reduce human error and prevent any unauthorized manipulations of sensitive information. Also, select a provider that provides advanced branding options for the login screen to be customized backgrounds, emails, and white-labeled URLs to make your virtual data room more familiar and easy to use.

Ensure your chosen provider meets or exceeds industry standards for data security and privacy by checking their certifications. The most secure data rooms are HIPAA certified to ensure safe handling of protected medical information, and GDPR certified to meet European Union laws on personal data protection and transfer. Furthermore, a majority of secure data room providers are PCIDSS compliant to protect payment card information from hackers.

The majority of data breaches are the result of user mistakes and a lack of effective security measures. By choosing a data room with security, you’ll lower the chance of cyberattacks, and show clients as well as your partners and other stakeholders that your privacy is paramount. Secure data rooms should have security requirements for password complexity and timeouts for inactivity. dual-factor authentication, and IP restrictions.